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Report Writing; How to Write Simply and Clearly

Report Writing; How to Write Simply and Clearly

Description

Report Writing; How to Write Simply and Clearly


Do you have to write reports on technical or business subjects? 
Have you ever had difficulty in organising your thoughts? 
Or in deciding how to put together all the information you have available in writing? 
Worst of all, have you ever found that others – bosses, colleagues, customers – for some reason do not understand the messages you are trying to put across in your report, even though these seem clear to you?

If you have had these kinds of difficulties, this two-day workshop is for you!  Over the two days, the traineer will share with you – and get you to practise – some highly practical tips and techniques that will help you make your reports clearer, simpler and more convincing.    

During the workshop, you will learn and practise:-

  • The importance of tailoring a report to your audience (readers)and to your objectives (what you want your readers to know, think, and above all do).
  • How to plan and structure a reportto achieve this; and to ensure that your key messages get across.
  • How to simplify your writing: to make the complex simple and the complicated clear, even to non-specialists.
  • Key English grammar for report writing, including errors commonly made and how to avoid these.
  • How to make best use of graphics and other visuals

This course is designed for everyone who is required to write reports or similar documents on complex or technical matters.  Whatever the subject matter (from engineering, to electronics, to IT; from chemical or physical processes, to management, finance, PR and HR processes), the course leader will help you to make the complex simple, and the complicated clear.  Participants need to have a good level of English: at least intermediate to high-intermediate.

Module 1:  Defining your objectives key stages of report writing

  • What makes a good report (and a bad one)?
  • What difficulties do you have when writing reports?
  • Samples of good reports, and why they are good
  • Determining the objective of your reports and audience

Module 2:  Language selection and use in report writing

  • Common English writing errors– and how to avoid and correct them
  • Effective and clear punctuation for report writers
  • Singulars and plurals, and subject-verb agreement
  • Tenses: how and when to use them
  • Active versus passive verbs: what they are, and which to use when
  • Conditionals (‘if…’ sentences)

Module 3:  Getting the style, structure and tone right for report writing

  • Setting clear objectives, tailored to the audience (your readers)
  • The structure of a good report:  What sections should you have?  In what order?  And what should each section cover?
  • How to write key sections (such as Summary, Introduction, Conclusions and Recommendations), and ensure that your key messages are highlighted

Module 4:  Organising and present your contents 

  • Apply the ‘KISS’ principle everywhere, to fight wordiness, redundancy (unnecessary words) and complexity
  • How to make the ‘technical’ understandable to non-technical readers: avoiding (or if necessary explaining) jargon
  • Be active, not passive!
  • Paragraphs:  Why they are important.  And how to write good ones
  • Linking words and phrases – to make your reports easy to read and follow

Module 5:  Using graphics and visuals to spice up your presentation

  • What makes a good visual?
  • When and how to use different kinds of graphics (tables, charts, pictures etc)
  • When and where to insert visuals for best effect

Module 6: Conclusion

  • How to you conclude your report and how to prepare the Executive Summary that highlight the key points to your intended audience.
  • Editing and proof reading your reports before submission

The course is highly interactive, with a wide range of exercises, discussions and other activities.  Participants must therefore come ready to take active part.  Participants will also receive full handouts with key points from the course to take away.  

EMILE DODDS
Bachelor of Electronic Engineering (Hons), University of Bristol, UK
TEFL Certification, Teacher Training International, London, UK

Emile is a corporate trainer and language coach. He specializes in business communication, business writing, grammar, presentation skills, customer service and general English.

Originally from Scotland, before making Malaysia his home, Emile worked in the United Kingdom, Turkey, Romania and Singapore.

Emile has written a book entitled From Manglish to English and maintains various websites, including roadtogrammar.com.

Emile has over 20 years of corporate working experience in a diverse range of industries including colleges, multinationals and small firms. His last position was in Learning Port Sdn Bhd as Head of Department, handling a team of 8-10.

Throughout his working career, he has held portfolios of head of department, product development manager and educational media specialist.

His highest achievements include building up a language centre for a Malaysian college, developing and designing a range of eLearning products, securing and carrying out training contracts with the public and private sector, running a production team and R&D work in the field of eLearning. Emile has also written a book entitled From Manglish to English. He runs several websites and has built up a social media following of over 100,000.

Trainings Experience and Clientele
He has trained hundreds of representatives from governmental ministry and large organisations that include:
Bank Negara Malaysia
HSBC
Bank Islam
Canon Marketing

Or
We have a faculty of specialists who can cater to your organization's various levels and specific needs.

For training and advisory services, feel free to contact us at info@itrainingexpert.com or call us at +603 8082 3707 | +603 8074 9056 | +6012 6869 628 | +6018 2175 123

“Good training, interactive course and knowledgable instructor.” CTRM Aero Composite, Noraskihin, Engineeer

“I feel more confident after the course”, Abu Sabri, Material Engineer, Melaka.

“A must for all technical personnel.  Very useful and helped me a lot in making effective reports!” Astro Broadcast Corporation.

“Fantastic course, well supported by in class exercises. Well worth attending!” Anita, Human Resources Director, DHL Asia Pacific Information Service, Cyberjaya

“Very useful course – hopefully it will teach me not to be so wordy. Course very well given considering the fairly dry subject.” Fadzil Osman, Petronas.


“I was very impressed with the overall session. I have learnt new skills and I am confident what I have learnt today can be transferred into good report writing.” Mahavedran, Senior Engineer, ASTRO

“I highly recommend this course to engineers. I now have a great idea of a how a structured report should be. I definitely helps me a great deal. Thanks. ”– Cindy, Technical Support Analyst, GfK Retail and Technology (M) Sdn. Bhd

“After attending this course, I able to use the proper technique to write my reports. I am very happy with the outcome and will definitely recommend to my other colleagues.”– Goh, Business Analyst, GfK Retail and Technology (M) Sdn. Bhd

Normal Fee Early Bird Group Fee
Sign up 1 pax Sign up 1 pax Sign up 3 pax or more
Pay 1 day(s) before course starts Pay 14 day(s) before course starts Pay 14 day(s) before course starts
MYR 2990 per pax MYR 2600 per pax MYR 2500 per pax
USD 890 per pax USD 760 per pax USD 730 per pax

Upon successful completion of this program, you will receive an e- Certificate of Achievement.

 1. Online Payment by Credit card:  You can opt to register and pay online with our latest payment integration system through our website.
 
2. Bank Transfer- You can also opt to use GIRO or telegraphic transfer of payment via international banks.
 
3. HRD Corp Claimable Courses Skim Bantuan Latihan Khas  Applicable to Malaysian Employer Only

We'd happy to help.
Feel free to talk to us today, however most suitable for you.
Mobile call/ whatsapp: +6012 6869 628 | +6018 2175 123
Office: +603 8074 9056
Email: info@itrainingexpert.com
Website: www.itrainingexpert.com

RM 2990

Available Sessions

Session Location Register
25 - 26 Jun 2025 SELANGOR, Malaysia Register
25 - 26 Nov 2025 SELANGOR, Malaysia Register

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